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One addition: apply the same categories every year, but don’t force the same percentage on every property or tenant. Consistency should mean using the same reasoning and records, not ignoring differences in condition, maintenance history or local demand. I’d also record whether each comparable...

A consistent worksheet could cover five items: comparable asking rents, a conservative estimate of achievable rent, expected vacancy time, turnover/refurbishment costs, and a retention allowance for reliable payment and good care. Run the numbers for no increase, a modest increase, and reletting...